Picture this. It's Monday. Your coffee's still hot, but your inbox already has 312 unread messages. Three candidates just accepted interviews. Two hiring managers need urgent updates. One offer letter expires at noon. And somewhere in that digital pile, the perfect senior engineer for your hardest-to-fill role just applied.
Welcome to recruiting in 2025, where missing one email can mean losing the candidate who would have transformed your company.
Email wasn't designed for recruiting
Here's what makes recruiting email particularly brutal:
The volume swings wildly. Tuesday brings 50 emails. Wednesday brings 300. There's no pattern, no predictability.
Everything moves fast. That candidate who loved your company yesterday? They're accepting another offer today because you didn't see their email in time.
You're juggling everyone. Candidates, hiring managers, interviewers, HR teams, and external recruiters. Each group expects different response times.
Context switches constantly. One minute you're reviewing a developer for the mobile team. Next, you're scheduling interviews for a marketing director. Then you're handling reference checks for sales.
Traditional email treats all messages equally. But in recruiting, some emails can wait a week. Others can't wait an hour.
Transform chaos into clarity with Split Inbox
Split Inbox takes your overwhelming inbox and breaks it into organized sections. Instead of one endless stream, you get focused tabs for different types of recruiting work.
The Split Inbox Library offers pre-built configurations designed by recruiting experts. Pick the ones that match your workflow, enable them with one click, and watch your inbox transform.
Your recruiting command center
With Split Inbox enabled, here's what you see:
Applicant tracking system tab: Every email from Greenhouse, Lever, Workday, or your chosen system. New applications, status updates, interview feedback, all organized.
Collaboration tab: Google Docs with interview notes. Slack messages about urgent hires. Team feedback on candidates.
Scheduling tab: Zoom interviews, calendar conflicts, room bookings. Everything time-sensitive in one view.
Documents tab: Offer letters waiting for signatures. Background check results. Reference responses.
General tab: Newsletter subscriptions, vendor pitches, and other non-urgent items that can wait.
Enable Split Inbox in under a minute
- Open Settings ⚙️ and select Split Inbox Library
- Browse to the "Hiring" category
- Choose your applicant tracking system integration
- Add other helpful splits like "Collaboration" or "Meetings & Recordings"
- Start working smarter immediately
Mobile setup is just as easy. Pull down for Superhuman Command and type "Split Inbox Settings."
Watch it work
Take Jennifer, a startup recruiter managing 23 open roles. Before Split Inbox, she'd spend her first hour just figuring out what needed attention.
Now? She opens her Greenhouse tab and immediately sees four new engineering candidates. Switches to Documents and finds two offers awaiting signatures. Checks Collaboration and spots urgent feedback from the CTO about a finalist.
Five minutes. All critical items handled. No scrolling, no searching, no anxiety.
Auto Labels bring instant clarity
Split Inbox organizes your tabs. Auto Labels take it further by visually tagging emails so you understand them before opening.
The Auto Label Library includes dozens of recruiting-focused options you can activate instantly. Or create custom labels that match your specific needs.
Essential labels for recruiters
Start with these pre-configured labels:
📋 Recruiting: Instantly identifies emails about open positions and hiring activities
💬 Respond: Shows which messages actually need your reply versus FYI emails
📅 Meeting: Highlights interview scheduling and calendar-related messages
✍️ Signature: Flags documents requiring your approval or signature
🔔 Mention: Alerts when someone tags you in collaborative tools
🔐 Login: Catches security notifications and password resets
Browse additional categories for labels like "invoice" (recruiting tool bills), "travel" (candidate travel arrangements), and "contract" (vendor agreements).
Activate labels instantly
- Navigate to Settings ⚙️ and choose Auto Label Library
- Pick labels that match your workflow
- Enable them with one click
- See them appear on existing and new emails immediately
Power users on Business and Enterprise plans can combine AI prompts with rules. Create labels like "High-priority candidate from FAANG company with immediate availability."
Labels in practice
David manages university recruiting. His Auto Labels reveal patterns instantly:
"📋 Recruiting" shows five new internship applications from target schools. "💬 Respond" highlights three candidates awaiting interview confirmations. "📅 Meeting" reminds him about this afternoon's campus recruiting event. "✍️ Signature" flags two intern offer letters ready to send.
Before reading a single email, David knows his priorities and can plan his day accordingly.
Build your perfect workflow
Split Inbox and Auto Labels shine when used together. Here's how successful recruiting teams structure their days:
Power hour (8-9 AM)
- Start in your applicant tracking system split
- Process emails with "✍️ Signature" labels first
- Handle all "💬 Respond" labels on candidate messages
- Review new applications marked with "📋 Recruiting"
Collaboration time (10-11 AM)
- Switch to Google Docs or Slack splits
- Read interview feedback and team input
- Share candidate profiles with hiring managers
- Update your team on pipeline progress
Administrative block (2-3 PM)
- Check Document Signing splits for completed offers
- Review Meeting splits for tomorrow's interviews
- Process expense reports in Finance splits
- Clear low-priority items from General tab
Week-ending routine (Fridays, 4-5 PM)
- Scan all splits for items labeled "respond"
- Set reminders for Monday follow-ups
- Archive completed hiring processes
- Celebrate your wins
Real results from real recruiting teams
Teams using these features report transformative changes:
They save 4 hours every single week on email management. They respond to candidates 12 hours faster on average. They handle twice as many emails without feeling overwhelmed. Most importantly, they never miss urgent candidate communications.
The compound effect? Better candidate experience, faster hiring cycles, and recruiters who actually enjoy their work again.
Start small, win big
Pick your biggest email pain point right now. Maybe it's losing track of offer letters. Maybe it's missing urgent messages from hiring managers. Whatever it is, there's a split or label that solves it.
Enable just one Split Inbox configuration today. Add two or three Auto Labels. Use them for a week. Once they feel natural, add more.
You don't need a perfect system on day one. You need a better system than yesterday.
Make recruiting email work for you
Email remains the backbone of recruiting communication. You can't escape it. But you can master it.
Split Inbox and Auto Labels give you that mastery. Whether you're a team of one or part of a large recruiting organization, these features adapt to how you work.
Open Superhuman Settings right now. Enable your first split. Add a couple labels. In less time than it takes to read another cold recruiting pitch, you'll have transformed your inbox into a recruiting advantage.
Stop drowning. Start hiring. Your candidates are waiting, and now you'll never miss them again.
