Although most job applications require online systems and various forms, some companies prefer receiving applications via email.
Crafting a job application email entirely from scratch can feel intimidating, especially if you're not sure what to include. Differentiating the contents of your email from your cover letter can also present a challenge.
This guide includes several sample emails you can use for your next job application. We'll also look at how to structure your email to ensure you make a positive impression. We've even included a bonus email to help you transition to the next stage of the application process.
What is a job application email?
A job application email aims to introduce you as a candidate, express your interest in the position, and persuade the hiring manager to grant you an interview.
Personalizing the contents of your job application email will help you make a positive impression. Yet most job seekers struggle with what to say beyond recapping their resume and cover letter.
Equating your job application email to a virtual elevator pitch can help. This approach helps you avoid repeating the contents of your cover letter while still highlighting how your skills match the job description.
The elevator pitch approach is also useful if you're applying to express your general interest in working for the company. In this scenario, you're asking the hiring manager to find a place for you rather than fill an advertised position.
Does your email address matter?
A perfectly crafted job application email won't leave a good impression if you send it from an unprofessional email address. According to a recent study, about 87% of job seekers use their personal email accounts.
Consider creating a separate email address or email alias specifically for job applications to set your messages up for success from the get-go. This is also an efficient way to email triage without missing an important job-related message amid the countless emails you receive daily.
What are the different types of emails for job applications?
According to a recent study, it takes anywhere from 21 to 80 job applications to receive a job offer.
To improve your odds, use these six sample job application emails. Check out our bonus email template, as well, for a professional way to make sure you stand out when hiring managers make their final decisions.
1. Basic job application email
The following email sample includes all the basic elements, but you can easily customize it to fit the position you're applying for.
Subject: [Job title] – [Full name] Application
Dear Hiring Manager [or hiring manager's full name],
Hello, my name is [full name], and I am interested in applying for the [job title] position advertised on [job source]. With a [relevant degree] and a valuable skill set in [relevant skills or expertise], I am eager to contribute to [company name]'s future success.
I am excited to apply for the [job title] position because [list reasons related to the company, duties, etc.]. I currently work for [current company name] as a [current position] and have accomplished the following in my time there: [list specific accomplishments, including outcomes].
I have attached my resume and cover letter for your consideration. I am available for an interview most days this week and look forward to discussing the position and my relevant experience with you then.
Thank you for your consideration,
[your name]
Including your email address, phone number, and relevant portfolio or profile links in your signature can also demonstrate professionalism.
2. Internship application email
Paid or unpaid internships can lead to additional career opportunities down the line. Although you may not have the work experience to demonstrate your compatibility, highlight any additional expertise to help you stand out.
Subject: [Internship title] – [Full name] Application
Dear Hiring Manager [or hiring manager's full name],
My name is [full name], and I am interested in applying for the [internship title] role at [company name] posted on [job source]. As a student studying [college major], this internship aligns with my career goals of entering the workforce as a [related job title].
My academic background includes [list of relevant skills], which makes me a desirable candidate for this position. I am eager to work alongside the talented professionals at [company name]. I've included my resume for your consideration, and I look forward to hearing from you.
Best regards,
[your name]
If you've recently graduated, replace the clause indicating your college major with your degree and any accolades you received. Demonstrate critical concepts you learned during your studies and how your newfound knowledge can contribute to the company's success and your future career goals.
3. Career change email
Highlighting your relevant expertise when switching careers presents a challenge, but the following email can help you get started:
Subject: [Job title] – [Full name] Application
Dear Hiring Manager [or hiring manager's full name],
My name is [full name], and I'm applying for the [job title] position advertised on [job source]. I am currently employed as a [current role], but I'm excited for the opportunity to transition to a career in [relevant field].
As a [current role], I have gained experience in [list relevant skills or experience]. In addition, [list additional expertise or hands-on experience related to the job opening].
I am eager to apply my experience to the open [job title] role and have attached my resume for your consideration. I look forward to hearing from you.
Best regards,
[your name]
4. Cold email
Why wait for a job opening at a company you admire? A general interest email notifying the hiring manager of your experience can lead to more opportunities that are not necessarily advertised.
Subject: Interest in Opportunities at [company's name]
Dear Hiring Manager [or hiring manager's full name],
My name is [full name], and I came across [the company's recent article, press release, etc.] on [more details]. I have been following [company's name] for some time and would like to offer my services.
My experience includes [relevant expertise, degrees, certificates, etc.]. I also have [list of accomplishments]. I have attached my resume and cover letter for your consideration.
Do you have time this week to discuss the possibility of employment at [company name]?
Thank you for your time,
[your name]
5. Referral email
Did you know you're four times more likely to get hired if you're referred to a hiring manager, according to a GoRemotely study? Use this referral job application email to get your foot in the door:
Subject: Referral for [Job title] – [Full name] Application
Dear Hiring Manager [or hiring manager's full name],
My name is [full name], and on [referrer's name]'s recommendation, I am applying for the [job title] role at [company name] posted on [job source]. Please see my attached resume and cover letter for a complete list of my qualifications.
My background in [relevant skills] makes me a perfect candidate for the [job title] position. [Referrer's name] speaks highly of [company name]'s [aspect of working at the company], and I believe my skills align with [aspect mentioned] and the position.
When is a good time to discuss my experience and referral from [referrer's name]? I am available for an interview for the remainder of this week.
Thank you for your consideration,
[your name]
Remember, referencing the specific name of the person who referred you can help your application stand out.
6. Follow-up email
Many candidates overlook the opportunity to follow up after sending an email to express their interest in a job.
Subject: [Job title] Application Follow-Up
Dear Hiring Manager [or hiring manager's full name],
I'm following up on my recent email about my interest in the [job title] position at [company's name]. The job description mentions [specific skills or experience]. My experience with [list relevant skills] qualifies me as an ideal candidate.
Please let me know if you didn't receive my application. I look forward to learning more about the review process and any next steps in the hiring process.
Thanks for your time and consideration,
[your name]
The rule of thumb is to wait about a week — or at least five business days — before you send a follow-up email. However, keep in mind any timelines detailed in the job description, such as application closing dates.
Bonus: interview thank-you email
Harness the power of positive thinking by keeping this interview thank-you email template at the ready.
Subject: Thanks for the interview
Dear [interviewer's name],
Thank you for meeting with me today to discuss the [job title] position. I appreciate you taking the time to share more about the company and what you're looking for in this role.
Reflecting on our conversation, I'm more confident than ever that my expertise in [list qualifications] directly translates to the company's objectives and goals, making me an ideal fit for this position. My [soft skills] effortlessly mesh with [company name]'s culture to support myself, my colleagues, and the company in achieving future success.
I look forward to hearing more. Thank you again for your time.
[your name]
Whether or not it seals the deal, it's always professional to thank the interviewer for their time and recognize the experience you gained.
Eliminate email anxiety with Superhuman
Creating and sending a professional job application email doesn't have to be overwhelming. Utilize the sample emails in this guide to clutch that interview and go from potential candidate to new employee.
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